We are looking for a full-time Secretary to join the Family Law Team at our Southend Office.
The ideal candidate will be organised, a team player, and comfortable communicating with clients and other professionals.
The Role
The prime role of the legal secretary is to provide direct support to his/her principal to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below.
The legal secretary is expected to use a high degree of self-management and initiative.
We are open to being flexible with this role. We are able to offer all the training and supervision required for the right candidate.
Responsibilities:-
- Prepare correspondence and documents through audio-typing and word processing.
- Administer filing which will include daily filing and the opening, closing storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
- Make appointments, arrange meetings and to maintain an up to date diary for his/her principal.
- Prepare the conference room for meetings as necessary and for tidying and clearance of the room at the end of the meeting.
- Provide refreshments when asked to do so.
- Provide support to other secretaries as required.
- Provide guidance to junior and temporary secretaries when required to do so.
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
- Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- Ensure the confidentiality of all the firm’s and clients’ documentation and information.
Skills
- Typing accuracy and speed
- Document management to manage files
- Management of family diary in accordance with Departmental Guidelines.
- Familiarity with family documents including Leap
- Ability to work within a team
- Ability to multi task and deal with multiple assignments and competing priorities
- Basic knowledge of the law relating to family law
- Discretion, for dealing with confidential information
- Good standard of spelling and grammar
- Ability to work to deadlines
- Polite and helpful manner
- Electronic communications
- Word processing
- Database management
- Familiarity with family law terminology
- Preparation of trial bundles
Who are Jefferies?
Supporting clients for over 125 years, Jefferies are a Legal 500 Firm with an established and excellent reputation for advising on a range of services from Family Law to Corporate Finance. We pride ourselves on our genuine and supportive workplace culture, ensuring that our colleagues feel valued and heard. We work closely as a team to provide a working environment where our colleagues feel true job satisfaction and have access to the right training and development opportunities.
What can we offer you?
Among other great benefits we can offer:
- Friendly, supportive, and progressive working culture
- A position in one of the best Family Law teams in Essex
- Immediate start
- Very competitive salary
- Very competitive holiday entitlement
We will be more than happy to discuss the benefits package in more detail with you.
To apply to this role or others you may have seen on Jefferies’ website, please submit a full CV and cover letter to Anne-Marie Rainsford, AMR@jefferieslaw.co.uk and we will be in touch.
We look forward to hearing from you,
Jefferies Solicitors, Southend-on-Sea, Essex